Analysis

An information system is a group of components that interact to produce information. 

 Kean University's information system has been an important aspect in operations by managing external and internal information across campus.  We are going to be focusing on a IS called CS Gold Version 7.

CS Gold Version 7

CS Gold is a information system used by several universities worldwide to operate various student services such as attendance tracking, spending, and security. The most recent update, Version 7, enhanced student services and was created to achieve operational efficiency. Card programs on campus are valuable drivers for the student's experience. These programs provide security and usefulness to develop satisfied staff, professors and students.

Collaboration:

Throughout the semester the group is required to create and share content for presentations or reports.  Content sharing is the second major function of collaboration systems.  The tools that group 2 will be using are web applications such as google docs and drive.  Google docs allows the group members to contribute their part of the work into a document without the need to meet in person.  Google drive is a free service that provides a virtual drive in the cloud into which you can create folders and store files.  These tools provide version management: track changes to documents and provides features and functions to accommodate concurrent work.

Gantt Chart:
A Gantt chart is a list of tasks you need to complete for the project along with a timeline.  The visual presentation of tasks scheduled over time will allow Team 2 determine how long a certain part should take and in which order.  The process of scheduling and planning will be simplified with the use of a Gantt Chart; specific tasks can be tracked during the course.

Hardware:

Hardware contains the physical components of a computer. Kean recreation uses a CBORD Mobile Id & Access Control and a 2016 Dell XPS 8900 Desktop to continue running the operations smoothly.

Software:

An application software performs a general function. There are horizontal, vertical, and customized applications. A horizontal application software provides functions that are the same across all organizations and industries, such as Word and Excel. A vertical application software serves the needs of specific industries; they are the same all throughout but can be customized to fit the need of the organization, like Quickbooks. A customized applications software provides unique functions to the organization using them. Kean Recreation uses CBORD Mobile ID and Access Control to record who goes in and out, and when. This information is sent to CS Gold Version 7 and is added to the database. Because this kind of software is also the same to anyone using it other than a few needed changes, it is also a vertical application software. The software used for the hardware at Kean Univeristy is Windows 7 Professional English 64-bit and McAfee LiveSafe. 

Database:

Data are statistics collected together for reference and in this case it will be information stored on the individuals ID. CS Gold V. 7 keeps track of how long the students are inside the gym, the identification number, and whether they're registered for the semester. 

Security:

For security, Kean Recreation’s weight room uses a security alarm from Honeywell Commercial Security. Honeywell alarms use the software Compass to allow users to control the security systems. Because it is a software that is virtually the same all throughout to anyone, but can still be slightly modified to fit the needs that the weight room may require, this makes it a vertical application software. Kean University manages its own police department, to provide the safest environment for the community. They provide the recreation department security services 24 hours a day, seven days a week.

Social media presence:

Group 2 is analyzing the operations of a business process by swiping Kean student IDs in order to allow individuals to enter the facility to use the gym equipment. Ways that social media can support the process is encouraging students to exercise at the gym and informing them about updated equipment.  Kean recreation uses social media to solve problems such as: informing the student body about holiday hours or environmental factors such as power outages/snow storms. In complex and interdependent environments such as those facing the current university, it is not possible to develop the different institutional functions through individual action. It requires the cooperative action of different actors in the establishment of joint objectives and goals, generating strategies and resources, coordinating collective effort based on trust relationships that make up the social capital of the university. 

From the university’s perspective, it is essential to pay attention to the links students establish with their peers, professors or with other members of the university and professional community; as well as with the development of institutional social capital. Due to its influence on the processes of adaptation and integration in the university, the learning processes improve the conditions of employability and access to the labor market, development of the professional career or behaviors of health care and quality of life. When individuals voluntarily associate in networks, they learn to trust each other from repeated interactions, fostering the creation of bonds of trust and social norms such as honesty, reciprocity or cooperation that are disseminated through networks and the rest of the society. Social networks and the social capital that is generated in them are the results of the strategies and actions of its members, their involvement and their motivation to bond, trust, cooperate and promote collective action.The theoretical model we propose for the university assumes, therefore, that the creation and maintenance of social capital is the result of the actions of individuals who decide (rationally or not) to link, cooperate, generate and mobilize resources.